Leyburn Town Council

Market Town & Gateway to the Yorkshire Dales

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A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 21st November 2016 at 7.00pm.

Present: Cllr Walker Cllr Sanderson
Cllr Begley Cllr Harper
Cllr Bradford Cllr Medley
Cllr Pace

District Cllr Sedgewick

Amanda Madden, Rural Housing Enabler for Richmondshire District Council and Peter Duncan, a housing consultant, gave a short presentation to discuss Community Led Housing. This not-for-profit scheme is run by local people and enables the building of low-cost housing to rent or purchase by purchasing land to hold as a community asset. There is a lot of support and funding available with further money promised by central government. The Chairman thanked them for attending the Meeting.


A member of the public asked why the questions that he had given to the Council during Public Representations in February had not been responded to. The Clerk and Councillors could not recall the questions and queried why he had waited until November to pursue this. He gave the Town Council a fresh set of questions relating to the Community Primary School's move to become an academy and his belief that the Wensleydale School was also planning to become an academy.

District Cllr Sedgewick informed Councillors that the Harmby waste recycling centre scheme was now abandoned. She commented on the excellent turnout for the Remembrance Day ceremony in Leyburn. She is bringing 'Henpower' to Kirkwood Hall, which is a scheme for residents

3348. To receive any Declaration of Interest under the Council’s Code of Conduct or Members' Register of Interest - Cllr Pace knew three of the co-option candidates through the Steering Group and one through business and therefore would not take part in the vote for a new Councillor. Cllr Walker declared an interest in item 8(f) and Cllr Sanderson declared an interest in item 11(f).

3349. Councillors conducted interviews for the office of Town Councillor in order to co-opt a candidate to fill the existing vacancy.

3350. The press and public were excluded in accordance with the Local Government Act 1972 para. 12 Schedule 12A part 1 in order to discuss the applications for Town Councillor.

3351. The meeting was re-convened and Councillors voted in favour of co-opting Scott Read as a Town Councillor. The Chairman thanked all candidates and welcomed Scott to the Town Council.

3352. APOLOGIES were received from Cllr Borman and District Cllr Duff.

3353. MINUTES OF MEETING held on Monday, 17th October 2016 were approved as a correct record.


The Clerk reported that Northern Powergrid had responded to the request for information on the schematics in Leyburn. They felt that the amount of information being requested was too detailed for an emergency plan. The email will be forwarded to all Councillors for further discussion.

The Chairman and Councillors had received an invitation to a public open day at Kirkwood Hall from 1 - 4.00 p.m. on Friday, 16th December.

Ruth Annison had contacted the Clerk to apologise for a further request being sent to ask for funding towards the Sunday bus service. The request should only have been sent to other groups who had previously not donated. Councillors were pleased to hear that the service has now been funded for one year by a generous donation from a commercial business in West Yorkshire and through crowdfunding online.

RDC had informed the Council that there would be changes to the kerbside recycling collections next year.

The Clerk requested that a separate meeting is held in the new year to discuss and agree the precept to be set for the next financial year. This will be arranged at the December meeting of the Council.


Cllrs Walker and Sanderson had both attended a YLCA Chairmanship training session. The Clerk had attended a precept meeting organised by RDC.


a. Leyburn Christmas Fair will take place in Leyburn Market Place from 10.00 a.m. until 6.30 p.m. on Saturday, 3rd December 2016. Santa's grotto will be open from 11.00 a.m. - 1.00 p.m. and 4.30 p.m. - 6.30 p.m..

b. RDC - Budget Consultation: 'Have your say on the Council’s services and future budget'. An online survey at richmondshire.gov.uk/survey/budget can be completed or there is a form available at the District Council Community Office. The consultation closes on Friday, 16th December 2016.

c. Minerals & Waste Joint Plan - The Joint Plan and supporting documents are available to view on the Joint Plan Website www.northyorks.gov.uk/mwconsult from 9th November until 21st December, 2016

Decision/Comment Required

d. Leyburn 1940’s Weekend - Councillors agreed to the request to hold the 1940’s Weekend on the Market Place and Commercial Square on 22nd and 23rd July 2017.

e. Councillors discussed a request from Mr M. Anderson, Leyburn for permission to operate a car wash business on the Market Place and other squares. Councillors voted not to allow this but suggested that he contacts RDC with a view to using their car park instead.

f. Leyburn Band - Councillors agreed to renew the subscription as a Patron of Leyburn Band.

g. Great North Air Ambulance - Councillors agreed to make a donation of £50.

h. To approve the Library Service Level Agreement - This will be discussed at the December Meeting.

Decision/Comment Required

a. Councillors awarded the gardening contract for Thornborough Hall for 2017 to A&J Garden Services Ltd.

b. Councillors discussed the future of Registry Office from April 2018 onwards. It was agreed that the Town Council would continue to run it as a wedding venue for one year on a trial basis and if not successful then the room could be refitted as an office to let. Councillors will discuss the hire fee at the January Meeting


Cllr Sanderson reported that the public launch event was well attended. The Steering Group needs to engage better with both local schools.


a. 16/00653/Full Full planning to replace all existing hardwood single glazed windows with new double glazed units (retrospective), Eastfield Lodge, 1 St Matthew’s Terrace. Granted

b. 16/00595/Full Full planning for widening of existing driveway onto highway, alterations including demolition of an existing chimney, the addition of a flat roof to existing walkway, replacement windows with matching crittal design and some alterations to openings and additional openings. Granted

c. 16/00666/AA Advertisement consent for 1 internally illuminated suspended logo sign, 1 non illuminated acrylic letters sign, 2 no illuminated projectors signs and 1 non illuminated wall mounted aluminium panel sign. Granted

d. 16/00593/Full Full planning to install canopy over existing escape stairs at the rear of the store. Relocate internal entrance door to store. Co-Op
11-12 Market Place. Granted

e. 16/00533/Full Full planning for single storey linked annex, lobby and associated external works. St Matthew’s Church, Harmby Road. Granted

Decision/Comment Required

f. 16/00685/OUT Outline planning permission with some matters reserved for 2 semi-detached bungalows at 39A Brentwood.

It was felt that the plot was too small for two dwellings and this would be over-intensification of the area.

g. 16/00652/AA Advertisement Consent to replace existing signage at Eastfield Lodge, 1 St Matthew’s Terrace.

There were no objections.

h. 16/00731/Full Full planning to replace wooden windows with PVC windows in the same colour style an design at Ground Floor Flat, 10 Manor Court, Moor Road.

There were no objections as long as the new windows were in keeping with the building and were appropriate for a Conservation Area.

i. 16/00780/VAR Application under Section 73A to retain development as built without complying with conditions subject to which planning permission was granted under ref. 15/00247/Full at land adjacent Prospect Villas, Richmond Road.

Councillors objected to this application and felt that the original conditions should be enforced.

j. 16/00732/Full Full planning to replace 5 south facing wooden framed windows with UPVC double glazed windows and replace south facing wooden front door with UPVC composite door at 7 Manor Court(north)Moor Road.

There were no objections as long as the new windows were in keeping with the building and were appropriate for a Conservation Area.

k. 16/00842/Full Full planning for erection of front garden wall at 3 Coverdale Close.

There were no objections.

l. Councillors ratified comments sent on 4/11/16 regarding 16/00717/VAR Application under Section 73 for Variation of Condition 5 following grant of planning permission 13/00657/Full to allow the railings and gate to the rear to remain unpainted at Bolton House (House & Home Shop), Market Place. They had no objections.

3360. MARKET
Decision/Comment Required

An application from Rachel Phillips of Harmby for a permanent pitch on the market to sell cut flowers was approved.

Decision/Comment Required

Councillors approved the accounts as attached.


There is still a blue container on the Market Place that was used by the building firm that had gone into receivership. The Clerk will contact the container company and ask for it to be removed a.s.a.p..

The Bako company will be asked not to park their 22 ton wagon on the cobbles when delivering to the pie shop.

Dog fouling continues to be a problem in the Market Place on the north side.

Riseber residents have difficulties getting out onto the main road in their cars because of builders' vans parked in the entrance area of the street.

3363. DATE OF NEXT MEETING: Monday, 19th December 2016 in the Oak Room, Thornborough Hall at 7.00 p.m.

Meeting closed
By Order of the Council.

The meeting was re-convened after item 15 with the press and public excluded in accordance with the Local Government Act 1972 para. 12 Schedule 12A part 1 in order to discuss a staffing matter (pensions).

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